School management software that fits the way your school works.
Purpose-built for schools that collect fees via mobile money, run on a three-term calendar, and report to national exam boards.
Mobile money payments reconciled automatically. Exam grading calculated correctly for your curriculum. Report cards generated at end of term. No workarounds. No forced assumptions.
The state of school administration in too many schools today
Manual fees
Fee collection in a ledger, reconciling mobile money deposits by phone call.
Wrong grading
Generic systems with no national exam aggregate calculations built in.
Payment chaos
Parents send mobile money, staff match it manually. Every. Single. Term.
Paper report cards
Marks on paper, typed into a spreadsheet, printed one by one.
One system. Every role, connected.
No scattered tools. No disconnected spreadsheets. Built in from day one.
Management, teachers, students, and parents — all in one place
Academia Pro connects every stakeholder in your school through a single, role-aware platform. Administrators manage operations, teachers track attendance and grades, students access assignments and results, and parents follow their child's fees, attendance, and academic progress — all from one system. Each person sees exactly what they need. Nothing more.
Role-based access: the head teacher sees everything, the bursar sees finances, parents see their child. All permissions controlled by the school administrator.
A complete examinations module, ready to use
Academia Pro includes a full examinations and grading module. Schedule exams, enter marks, calculate grades, and generate report cards — all in one flow. The grading system is pre-configured for the national examination formats your school uses, and fully customisable to your own internal scales. Teachers enter marks once; the system does the rest.
Bulk report card printing by class. Transfer certificates included. Custom templates with your school logo.
Fee collection, automated from invoice to receipt
Academia Pro handles the entire fees cycle — fee structures, invoicing, collection tracking, receipts, and end-of-term reports — without a ledger or spreadsheet in sight. Currently integrated with MTN Mobile Money and Airtel Money Uganda, with the architecture to connect to other payment platforms across Uganda, East Africa, and globally as your needs grow. Parents get receipts automatically. The bursar gets the reconciliation report.
Unpaid balances carry forward automatically to the next term. No manual entry. No missed debt.
The reports your school actually needs, generated instantly
From enrolment summaries to fee collection reports, attendance rates to exam performance trends — Academia Pro generates every report your administration, board, or ministry submission requires. No building reports from scratch. No pulling data from multiple places. The data is in the system; the reports are one click away.
Export to PDF or Excel. Government enrolment return formats included. End-of-term summaries print-ready.
Built around how your school actually operates.
These are not configuration options. They are how the system works — because they are how schools here work.
3-term billing engine
Billing runs on Term 1, Term 2, Term 3. Not monthly. The billing cycle is the school calendar.
PAYE + NSSF + LST payroll
Statutory payroll deductions auto-calculated. NSSF contributions shown on payslip. LST deduction included. Legal compliance, built in.
Luganda interface option
Parents and students can switch their portal to Luganda. The admin interface stays in English.
Government reporting formats
Generate enrolment returns in the exact format required for the Ministry of Education portal.
Student academic identity
A student who transfers between Academia Pro schools keeps their full academic history — attendance, marks, fees, behaviour records.
Android-first mobile app
Works on low-spec phones (Android 7.0+, 1GB RAM). Data-lite mode for 2G/3G connections.
12 modules. Every school. From day one.
Every module below is included in the Starter tier. No upsell, no module limits on core features.
Three tiers. One system.
Start with what your school needs. Upgrade when you're ready.
Starter
Small nursery & primary schools
Fees collected. Attendance marked. Report cards printed.
- 12 core modules
- Student records
- Fees collection + mobile money recording
- National exam grading
- Attendance
- Report cards
Contact us for current rates
Request a DemoGrowth
Mid-size and boarding schools
Full school operations — payroll, library, transport, dormitories.
- Everything in Starter
- PAYE/NSSF/LST payroll
- Library
- Transport
- Hostel/boarding
- Income & expenditure
- School website included
Contact us for current rates
Request a DemoPro
School groups & dioceses
One login. All your campuses. One set of reports.
- Everything in Growth
- Multi-campus management
- Per-campus data isolation
- Consolidated reporting
- Priority support
Contact us for current rates
Request a DemoAdd-ons for any tier: mobile app, WhatsApp messaging, online exams, QR attendance, and more. See full pricing
The schools we're building for
Real classrooms. Real teachers. Real students. Academia Pro is built for them.
See Academia Pro in your school.
Fill in the form. We'll set up a demo tailored to your school size and the modules you care about most.
Request a Demo