School management software that fits the way your school works.
Purpose-built for schools that collect fees via mobile money, run on a three-term calendar, and report to national exam boards.
Mobile money payments reconciled automatically. Exam grading calculated correctly for your curriculum. Report cards generated at end of term. No workarounds. No forced assumptions.
The problem Academia Pro solves
The reality in many Uganda schools today
The software schools inherit was built for someone else's country.
Most school systems assume monthly billing, foreign grading structures, and payment rails that do not include mobile money. Head teachers, bursars, and teachers work around those assumptions every single term.
Fee collection still tracked in ledgers, notebooks, and WhatsApp threads
Monthly billing cycles that do not match a three-term school calendar
Mobile money payments still matched by hand after the parent has already paid
UNEB-style grading and report cards handled in spreadsheets or on paper
One system. Every role, connected.
No scattered tools. No disconnected spreadsheets. Built in from day one.
Management, teachers, students, and parents — all in one place
Academia Pro connects every stakeholder in your school through a single, role-aware platform. Administrators manage operations, teachers track attendance and grades, students access assignments and results, and parents follow their child's fees, attendance, and academic progress — all from one system. Each person sees exactly what they need. Nothing more.
Role-based access: the head teacher sees everything, the bursar sees finances, parents see their child. All permissions controlled by the school administrator.
A complete examinations module, ready to use
Academia Pro includes a full examinations and grading module. Schedule exams, enter marks, calculate grades, and generate report cards — all in one flow. The grading system is pre-configured for the national examination formats your school uses, and fully customisable to your own internal scales. Teachers enter marks once; the system does the rest.
Bulk report card printing by class. Transfer certificates included. Custom templates with your school logo.
Fee collection, automated from invoice to receipt
Academia Pro handles the entire fees cycle — fee structures, invoicing, collection tracking, receipts, and end-of-term reports — without a ledger or spreadsheet in sight. Currently integrated with MTN Mobile Money and Airtel Money Uganda, with the architecture to connect to other payment platforms across Uganda, East Africa, and globally as your needs grow. Parents get receipts automatically. The bursar gets the reconciliation report.
Unpaid balances carry forward automatically to the next term. No manual entry. No missed debt.
The reports your school actually needs, generated instantly
From enrolment summaries to fee collection reports, attendance rates to exam performance trends — Academia Pro generates every report your administration, board, or ministry submission requires. No building reports from scratch. No pulling data from multiple places. The data is in the system; the reports are one click away.
Export to PDF or Excel. Government enrolment return formats included. End-of-term summaries print-ready.
Built around how your school actually operates.
These are not configuration options. They are how the system works — because they are how schools here work.
3-term billing engine
Billing runs on Term 1, Term 2, Term 3. Not monthly. The billing cycle is the school calendar.
PAYE + NSSF + LST payroll
Statutory payroll deductions auto-calculated. NSSF contributions shown on payslip. LST deduction included. Legal compliance, built in.
Luganda interface option
Parents and students can switch their portal to Luganda. The admin interface stays in English.
Government reporting formats
Generate enrolment returns in the exact format required for the Ministry of Education portal.
Student academic identity
A student who transfers between Academia Pro schools keeps their full academic history — attendance, marks, fees, behaviour records.
Android-first mobile app
Works on low-spec phones (Android 7.0+, 1GB RAM). Data-lite mode for 2G/3G connections.
Trust
What you can verify today.
Customer testimonials are being published only after schools approve public use of their names and quotes. Until then, the strongest trust signals on this site are the ones you can verify directly.
"Walk into any school bursar's office in Uganda on the first Monday of Term 1. The desk has a ledger. A phone. A notebook with MTN MoMo transaction numbers written by hand."
Built in Kampala
Academia Pro is built by Chwezi Core Systems in Kampala, not adapted from a generic overseas template.
Direct product contact
Schools can reach the team by email or WhatsApp and get a demo tailored to their size, billing cycle, and reporting needs.
Uganda-first product logic
The product already speaks the language of term billing, MTN MoMo, Airtel Money, and UNEB reporting.
Written school testimonials and logos will be added here after pilot-school approvals are signed off. No placeholder customer claims are being presented as real proof.
What's inside
Built around what Uganda schools actually do
Twelve modules ship with the platform. These are the four that usually break first in imported school systems.
Fee Collection and Mobile Money
Track invoicing, payments, and balances in one place without asking bursars to manually reconcile every transaction.
- Term-based billing aligned to Uganda's school calendar
- Outstanding balances and reconciliation reports by student or class
UNEB Exam Grading
Run school exams and generate result slips with grading logic that actually matches the exams your school reports on.
- PLE, UCE, and UACE grading structures supported
- Result slips, report cards, and class summaries generated instantly
Payroll and Staff Management
Handle staff records and monthly payroll without rebuilding PAYE, NSSF, and LST calculations in spreadsheets.
- Statutory deductions calculated with Uganda-specific payroll logic
- Payslips, schedules, and internal staff records in one workflow
Multi-Branch Reporting
For school groups, dioceses, and expanding campuses, keep local operations separate while consolidating oversight at the top.
- Branch-level student, fee, and staff records stay isolated
- Group-wide reports compare finances and academic performance across campuses
About Academia Pro
A clear definition for schools, search engines, and AI assistants.
Academia Pro is a cloud-based school management system built specifically for schools in Uganda and East Africa. It handles student records, fees collection with MTN Mobile Money and Airtel Money, UNEB-aligned examinations, staff payroll with PAYE/NSSF/LST logic, attendance tracking, and school reporting in one platform. It is developed by Chwezi Core Systems in Kampala, Uganda.
Three tiers. One system.
Start with what your school needs. Upgrade when you're ready.
Pro
School groups & dioceses
One login. All your campuses. One set of reports.
- Everything in Growth
- Multi-campus management
- Per-campus data isolation
- Consolidated reporting
- Priority support
For school groups and dioceses. Contact us for rollout planning.
Request a DemoGrowth
Mid-size and boarding schools
Full school operations — payroll, library, transport, dormitories.
- Everything in Starter
- PAYE/NSSF/LST payroll
- Library
- Transport
- Hostel/boarding
- Income & expenditure
- School website included
Recommended for growing schools. Contact us for a custom quote.
Request a DemoStarter
Small nursery & primary schools
Fees collected. Attendance marked. Report cards printed.
- 12 core modules
- Student records
- Fees collection + mobile money recording
- National exam grading
- Attendance
- Report cards
Schools under 100 students can ask about the Starter rate.
Request a DemoAdd-ons for any tier: mobile app, WhatsApp messaging, online exams, QR attendance, and more. See full pricing
School life
The schools this product is actually for
Not abstract dashboards. Busy classrooms, bursars' desks, parents paying by phone, and teachers closing the term on time.
The product story stays grounded when the website keeps showing the environment it was built for.
See Academia Pro in your school.
Fill in the form. We'll set up a demo tailored to your school size and the modules you care about most.
Request a Demo