Every feature your school needs. Nothing it doesn't.

This page lists every module Academia Pro ships: 12 core modules on every plan, 11 more on Growth, 12 optional add-ons, and 10 Uganda-first features no imported system has. All built from real Uganda school requirements.

What comes on every tier?

Every school on the Starter tier gets all 12 of these core modules on day one.

Student Information

Complete student records from admission to leaving. Everything from the first day a parent enquires to the day a student transfers out.

40+ admission fields, document uploads, sibling linking
NIN capture for secondary students
District and sub-county fields for EMIS reporting
Bulk import via CSV, annual session-based promotion

Fees Collection

The most critical module for daily cash flow. Fees carry-forward means unpaid balances roll to the next term automatically. No manual entry. No missed debt.

Unlimited fee types: tuition, PTA, exam, boarding, transport
Instalment support with automatic fines after due date
MTN MoMo and Airtel Money reference number fields
Thermal receipt printing for bursary desk POS printers
Due fees report, balance report, collection summary

Attendance

Mark the entire class in one screen. Auto-SMS to parents when a child is marked absent — no separate messaging step required.

Present, absent, late, half-day, holiday per student per day
Term-aware summaries aligned to Uganda 3-term calendar
Staff attendance module included
Africa's Talking SMS gateway integration

Examinations

The full exam cycle from schedule to printed report card. Three UNEB grading systems built in — configured for the correct class level automatically.

PLE (P7): 4-point aggregate, auto-calculated
UCE (S4): 9-point scale, division I–IV generated
UACE (S6): principal and subsidiary points for university entry
Thematic curriculum assessment for P1–P3
Rank lists, admit cards, bulk report card printing

Academics Setup

Configure your school once. Classes, sections, subjects, teachers — the framework everything else runs on.

Pre-loaded Uganda class list: Baby Class through S6
Pre-loaded subject list per curriculum level
Term date presets from Uganda MoES gazetted calendar
Class timetable builder, subject-teacher assignment

Front Office

Reception desk management — the first point of contact at every school.

Admission enquiry log with follow-up tracking
Visitor book, phone call log
Postal dispatch and receive
Enquiry source tracking including community referrals

Notice Board & Communicate

Broadcast to the whole school or target by class, section, or role. No printing, no queue.

Post notices visible on all portals
Send SMS and email by class or role
Africa's Talking as primary SMS gateway
WhatsApp messaging available as add-on

Homework

A digital homework trail. Teachers assign, students submit, teachers grade — all tracked.

File attachments on assignments
Student submission and teacher evaluation workflow
Daily assignment report for admin oversight

Download Centre

Central repository for sharing documents with students and teachers. Syllabi, past papers, notes, study materials.

Past UNEB paper repository: PLE, UCE, UACE by subject and year
Ministry of Education curriculum documents
Share to class, section, individual student, or all

Certificates & ID Cards

Generate, design, and print official school documents. ID cards sized and formatted for Uganda school conventions.

Student ID cards with QR code, photo, class
Transfer Certificate in Uganda leaving letter format
Achievement certificates, bulk printing by class

Calendar & To-do

School-wide and personal event management. Uganda public holidays pre-loaded — Independence Day, Martyrs' Day, Heroes' Day and all gazetted days.

Three-term calendar template with term breaks
Personal to-do for admin and teachers
Event categories with colour coding

Reports & Analytics

Aggregated reports across all modules. The information hub for school leadership.

Enrolment by class, gender, category
Fees collection totals by period
EMIS-format enrolment return for MoES
Export all reports to PDF or Excel/CSV

Seen enough? We'll tailor a demo to your school.

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What does Growth add?

Available on Growth and Pro tiers. Designed for mid-size schools, boarding schools, and schools with payroll.

Human Resource & Payroll

Full staff management with Uganda-compliant payroll. Three mandatory deductions auto-calculated.

PAYE deduction per URA tax tables — auto on gross salary
NSSF: 5% employee + 10% employer, shown on payslip
Local Service Tax (LST) deduction field
Payslip with URA TIN and NSSF membership number
Leave management, staff attendance, teacher rating

Library

Complete library management for schools with a reading culture. Government-issued textbook tracking included.

Book catalogue: ISBN, rack location, quantity tracking
Issue and return with overdue fine calculation
Secondary textbook categorisation by UCE/UACE syllabus
Government MoE book supply programme tracking

Transport

School transport fleet and route management. Transport fees billed per term — not per month.

Named routes with pickup/dropoff stops
Vehicle and driver registration
Student route assignment per session
Transport fees integrated with fees collection

Hostel / Boarding

Dormitory and boarding student management. Critical for Uganda's many boarding schools.

Hostel blocks, room types, individual room assignment
Boarding fees per term, integrated with fees module
Dormitory prefect field
Parent sees room assignment from portal

Income & Expenses

Non-fees school finances. Track grants, canteen income, maintenance spending — everything outside fees.

Pre-loaded Uganda expense heads: NSSF remittance, PAYE, NWSC, UMEME
Government capitation grant tracking
Income vs expense dashboard summary

Inventory

School asset and stock management. Furniture, electronics, stationery — tracked by store.

Categories, stores, suppliers
Issue and receive with quantity tracking
Low-stock alerts, supplier reports

Lesson Plan

Structured teaching plan tracking aligned to the Uganda MoES Scheme of Work format.

Thematic Curriculum lesson plan format for P1–P3
Lower Secondary Curriculum format for S1–S4
Syllabus coverage dashboard for admin
Student can view lesson plan from portal

Behaviour Records

Formal tracking of student conduct and disciplinary history. Useful for termly report card remarks.

Positive commendations and negative incidents
Link to student, date, description, action taken
Behaviour report per student

Alumni

Manage former students and build a school alumni network.

Automatic alumni profile when student leaves
Alumni events and announcements
Filter by year of leaving, class of graduation

Chat

Internal direct messaging between staff and students. Keeps communication inside the platform.

Direct two-way messaging
Chat history per conversation
Contact list management

Front CMS (School Website)

Every Growth and Pro school gets a public website at no extra cost. Built in, not bolted on.

Custom pages, news, events, gallery
Google Maps embed for school location
Mobile money payment details on contact page
Responsive by default

Uganda-First Features

Features with no equivalent in any imported school management system.

MTN MoMo + Airtel Money

Native integration — not a generic payment gateway. Parents pay via the MTN MoMo or Airtel Money USSD/app they already use. The fees module records the transaction automatically with the reference number. With the Direct Payment add-on, the API does the work: the payment hits Academia Pro and reconciles to the correct student record without any action from the bursar.

UNEB grading (PLE, UCE, UACE)

Three distinct Uganda examination systems, all built in. PLE aggregate (P7): 4-point grade per subject, aggregate 4–16. UCE (S4): 9-point scale, division I–IV. UACE (S6): principal subjects graded A–F, subsidiary subjects, total points for university entry. Mapped automatically to the correct class level — no configuration.

Uganda curriculum pre-configured

All four curriculum levels ship ready: Thematic (P1–P3, competency-based), Activity-Based (P4–P7, subject-based marks), Lower Secondary (S1–S4, new curriculum subjects), A-Level (S5–S6, principal/subsidiary combinations). Class names pre-loaded: Baby Class, Middle Class, Top Class, P1–P7, S1–S6. Lesson plan formats aligned to MoES Scheme of Work.

3-term billing engine

The billing engine runs on Term 1, Term 2, Term 3 — not January through December. Every fee, instalment, fine, and carry-forward calculation is term-aware. Fees carry-forward: unpaid balances automatically roll to the start of the next term. The billing calendar is your school calendar.

PAYE + NSSF + LST payroll compliance

Three mandatory deductions for Uganda school employers. PAYE: auto-calculated from URA tax bands on gross salary. NSSF: 5% employee deduction + 10% employer contribution, both shown on payslip with NSSF membership number. LST: Local Service Tax field for Kampala and district councils. Getting this wrong is a URA risk. Academia Pro gets it right.

Luganda interface

Parents and students can switch their portal to Luganda. The admin interface stays in English. Luganda notice templates available for parent-facing messages. On the roadmap: Kiswahili, Runyoro/Rutooro, Lusoga, Ateso.

EMIS / MoES government reporting

Generate enrollment returns in the exact format required for the Uganda Ministry of Education and Sports portal. Required for government-aided schools. Head-count reports by gender and class included in the core Reports module.

Global student identity

A student who transfers from one Academia Pro school to another takes their full academic history with them — attendance records, exam results, fees history, behaviour records. The receiving school sees the complete picture on day one. No re-entry.

Boarding school features

Designed for Uganda's many boarding schools. Hostel blocks, room types with capacity and fees, individual room assignment per session. Boarding fees charged per term and fully integrated with the main fees module. Dormitory prefect field. Boarding items checklist (bedding, mattress, trunk).

Android-first mobile app

95%+ of Uganda smartphone users are on Android. The parent/student app works on low-spec phones (Android 7.0+, 1GB RAM) in data-lite mode for 2G and 3G connections. No requirement for 4G or a UGX 800,000 phone.

Common questions

What schools ask most often about the modules and how they run.

What does Academia Pro include?

12 core modules on every plan — student records, fees, attendance, examinations, academics setup, front office, notices, homework, downloads, certificates, calendar, and reports. Growth adds 11 more (payroll, library, transport, boarding, and more), with 12 optional add-ons on any tier.

Which UNEB grading systems does it support?

PLE (P7, 4-point aggregate), UCE (S4, 9-point scale with divisions I–IV), and UACE (S6, principal and subsidiary points). Each is mapped to the correct class level automatically.

Does it handle Uganda-compliant payroll?

Yes, in the Growth tier Human Resource & Payroll module. PAYE is calculated from URA tax tables, NSSF at 5% employee plus 10% employer, and LST as a separate field — all shown on the payslip with TIN and NSSF membership number.

Can parents see fees and attendance from their phone?

Yes. Parents log in through the web portal on any phone, or use the Parent & Student Mobile App add-on for a native Android app with push notifications for attendance alerts and fee reminders.

What can I run without an internet connection?

The main web application needs a connection. For schools with unstable connectivity, the Online Examinations add-on caches questions offline so students can finish an exam if the connection drops.

Can I import existing student data?

Yes. Students and staff can be imported in bulk via CSV/Excel, mapped to Academia Pro fields. There is no charge to import existing data.

Ready to see it in action?

We'll show you the modules that matter most for your school size and type.