Every feature your school needs. Nothing it doesn't.

• 40+ admission fields, document uploads, sibling linking
• NIN capture for secondary students
• District and sub-county fields for EMIS reporting
• Bulk import via CSV, annual session-based promotion

• Unlimited fee types: tuition, PTA, exam, boarding, transport
• Instalment support with automatic fines after due date
• MTN MoMo and Airtel Money reference number fields
• Thermal receipt printing for bursary desk POS printers
• Due fees report, balance report, collection summary

• Present, absent, late, half-day, holiday per student per day
• Term-aware summaries aligned to Uganda 3-term calendar
• Staff attendance module included
• Africa's Talking SMS gateway integration

• PLE (P7): 4-point aggregate, auto-calculated
• UCE (S4): 9-point scale, division I–IV generated
• UACE (S6): principal and subsidiary points for university entry
• Thematic curriculum assessment for P1–P3
• Rank lists, admit cards, bulk report card printing

• Pre-loaded Uganda class list: Baby Class through S6
• Pre-loaded subject list per curriculum level
• Term date presets from Uganda MoES gazetted calendar
• Class timetable builder, subject-teacher assignment

• Admission enquiry log with follow-up tracking
• Visitor book, phone call log
• Postal dispatch and receive
• Enquiry source tracking including community referrals

• Post notices visible on all portals
• Send SMS and email by class or role
• Africa's Talking as primary SMS gateway
• WhatsApp messaging available as add-on

• File attachments on assignments
• Student submission and teacher evaluation workflow
• Daily assignment report for admin oversight

• Past UNEB paper repository: PLE, UCE, UACE by subject and year
• Ministry of Education curriculum documents
• Share to class, section, individual student, or all

• Student ID cards with QR code, photo, class
• Transfer Certificate in Uganda leaving letter format
• Achievement certificates, bulk printing by class

• Three-term calendar template with term breaks
• Personal to-do for admin and teachers
• Event categories with colour coding

• Enrolment by class, gender, category
• Fees collection totals by period
• EMIS-format enrolment return for MoES
• Export all reports to PDF or Excel/CSV

• PAYE deduction per URA tax tables — auto on gross salary
• NSSF: 5% employee + 10% employer, shown on payslip
• Local Service Tax (LST) deduction field
• Payslip with URA TIN and NSSF membership number
• Leave management, staff attendance, teacher rating

• Book catalogue: ISBN, rack location, quantity tracking
• Issue and return with overdue fine calculation
• Secondary textbook categorisation by UCE/UACE syllabus
• Government MoE book supply programme tracking

• Named routes with pickup/dropoff stops
• Vehicle and driver registration
• Student route assignment per session
• Transport fees integrated with fees collection

• Hostel blocks, room types, individual room assignment
• Boarding fees per term, integrated with fees module
• Dormitory prefect field
• Parent sees room assignment from portal

• Pre-loaded Uganda expense heads: NSSF remittance, PAYE, NWSC, UMEME
• Government capitation grant tracking
• Income vs expense dashboard summary

• Categories, stores, suppliers
• Issue and receive with quantity tracking
• Low-stock alerts, supplier reports

• Thematic Curriculum lesson plan format for P1–P3
• Lower Secondary Curriculum format for S1–S4
• Syllabus coverage dashboard for admin
• Student can view lesson plan from portal

• Positive commendations and negative incidents
• Link to student, date, description, action taken
• Behaviour report per student

• Automatic alumni profile when student leaves
• Alumni events and announcements
• Filter by year of leaving, class of graduation

• Direct two-way messaging
• Chat history per conversation
• Contact list management

• Custom pages, news, events, gallery
• Google Maps embed for school location
• Mobile money payment details on contact page
• Responsive by default

Native integration — not a generic payment gateway. Parents pay via the MTN MoMo or Airtel Money USSD/app they already use. The fees module records the transaction automatically with the reference number. With the Direct Payment add-on, the API does the work: the payment hits Academia Pro and reconciles to the correct student record without any action from the bursar.

Three distinct Uganda examination systems, all built in. PLE aggregate (P7): 4-point grade per subject, aggregate 4–16. UCE (S4): 9-point scale, division I–IV. UACE (S6): principal subjects graded A–F, subsidiary subjects, total points for university entry. Mapped automatically to the correct class level — no configuration.

All four curriculum levels ship ready: Thematic (P1–P3, competency-based), Activity-Based (P4–P7, subject-based marks), Lower Secondary (S1–S4, new curriculum subjects), A-Level (S5–S6, principal/subsidiary combinations). Class names pre-loaded: Baby Class, Middle Class, Top Class, P1–P7, S1–S6. Lesson plan formats aligned to MoES Scheme of Work.

The billing engine runs on Term 1, Term 2, Term 3 — not January through December. Every fee, instalment, fine, and carry-forward calculation is term-aware. Fees carry-forward: unpaid balances automatically roll to the start of the next term. The billing calendar is your school calendar.

Three mandatory deductions for Uganda school employers. PAYE: auto-calculated from URA tax bands on gross salary. NSSF: 5% employee deduction + 10% employer contribution, both shown on payslip with NSSF membership number. LST: Local Service Tax field for Kampala and district councils. Getting this wrong is a URA risk. Academia Pro gets it right.

Parents and students can switch their portal to Luganda. The admin interface stays in English. Luganda notice templates available for parent-facing messages. On the roadmap: Kiswahili, Runyoro/Rutooro, Lusoga, Ateso.

Generate enrollment returns in the exact format required for the Uganda Ministry of Education and Sports portal. Required for government-aided schools. Head-count reports by gender and class included in the core Reports module.

A student who transfers from one Academia Pro school to another takes their full academic history with them — attendance records, exam results, fees history, behaviour records. The receiving school sees the complete picture on day one. No re-entry.

Designed for Uganda's many boarding schools. Hostel blocks, room types with capacity and fees, individual room assignment per session. Boarding fees charged per term and fully integrated with the main fees module. Dormitory prefect field. Boarding items checklist (bedding, mattress, trunk).

95%+ of Uganda smartphone users are on Android. The parent/student app works on low-spec phones (Android 7.0+, 1GB RAM) in data-lite mode for 2G and 3G connections. No requirement for 4G or a UGX 800,000 phone.