Academia Pro — Full Knowledge Base Last updated: 2026-06-12 Canonical site: https://academiapro.app Academia Pro is a cloud-based, multi-tenant school management system built in Kampala, Uganda by Chwezi Core Systems, for nursery, primary, and secondary schools across Uganda and East Africa. It is purpose-built for how Ugandan schools actually operate: billed on the three-term academic calendar, integrated with MTN Mobile Money and Airtel Money, with UNEB grading (PLE, UCE, UACE) and Uganda PAYE/NSSF/LST payroll built in. ================================================================================ PAGE: Home — https://academiapro.app/en/ ================================================================================ Academia Pro is a cloud-based school management system built for how schools in Uganda and East Africa actually work. It manages student records, fees collection with mobile money reconciliation, national exam grading, attendance, payroll, and parent communication from one platform, on the three-term academic calendar. Tagline: "Built for Uganda Schools. Finally." The school system that understands your fees, your exams, and your parents. The problem it solves: every imported school management system was built somewhere else. The calendar is wrong (monthly, not three terms). The grading is wrong (not PLE/UCE/UACE). There is no mobile money. Uganda bursars spend the first week of every term reconciling MTN deposits by hand. Academia Pro starts from Uganda's reality instead. What makes it different: - MTN MoMo + Airtel Money native integration. Parents pay via mobile money; payments auto-reconcile to fee records, with no phone calls to the bursar and no manual matching. - UNEB grading built in — PLE (4-point aggregate per subject, 4–16 total), UCE (Division I–IV, 9-point scale), UACE (principal and subsidiary subject points for university entry). No configuration. - Uganda curriculum pre-configured — Thematic Curriculum (P1–P3, competency-based), Activity-Based (P4–P7, subject-based), Lower Secondary (S1–S4), A-Level combinations (S5–S6). Class lists pre-loaded: Baby Class, Middle Class, Top Class, P1–P7, S1–S6. - 3-term billing engine — billing runs on Term 1, Term 2, Term 3. Not monthly, not annual. - PAYE + NSSF + LST payroll compliance — URA PAYE bands auto-calculated; NSSF contributions (5% employee, 10% employer) on payslips; LST deduction field. - Luganda interface option for parents and students; English remains the admin default. - EMIS / MoES government reporting — enrolment returns in the correct format for the Uganda Ministry of Education and Sports portal. - Global Student Identity — a student transferring between two Academia Pro schools keeps their full academic history. - Boarding school features — hostel blocks, room assignment, boarding fees per term. - Android-first mobile app — works on low-spec Android phones (Android 7.0+, 1GB RAM) with a data-lite mode for 2G/3G. Academia Pro is sold in three tiers — Starter, Growth, and Pro — plus optional add-on modules. Schools subscribe by term or year. No hardware required. ================================================================================ PAGE: About — https://academiapro.app/en/about ================================================================================ Academia Pro is built by Chwezi Core Systems (https://chwezicore.com), with lead developer Peter Bamuhigire (https://techguypeter.com). It was built to answer one question: what would school management software look like if it started from how schools here actually work? The story: walk into any school bursar's office in Uganda on the first Monday of Term 1 and the desk has a ledger, a phone, a notebook with MTN MoMo transaction numbers written by hand, and a spreadsheet that hasn't reconciled with the actual deposits yet. This is not a problem with the bursar — it is a problem with the software. Every school management system Uganda schools use was built somewhere else: for a monthly billing cycle no Uganda school uses, with grading systems that have nothing to do with PLE, UCE, or UACE, and without mobile money. Academia Pro started with one question: what would a school management system look like if you started from Uganda's schools, not from a generic template? The billing engine runs on Term 1, Term 2, Term 3 — not January through December. MTN MoMo and Airtel Money reconcile automatically. PLE aggregate calculations are built in. A parent in Jinja can switch their portal to Luganda. A P7 teacher can generate the entire class's UNEB-format report cards in the time it used to take to print one. The ambition is Uganda first, East Africa next — but always built from here, for the reality of running a school on this continent. Who it serves: private nursery, primary, and secondary schools in Uganda (Kampala and upcountry); boarding schools needing hostel management, transport, and fees carry-forward; and school groups and dioceses managing multiple campuses. Expansion markets are Kenya, Tanzania, Rwanda, and DRC. ================================================================================ PAGE: Features — https://academiapro.app/en/features ================================================================================ Academia Pro is organised into three subscription tiers. Every tier includes all core modules; higher tiers unlock additional modules. STARTER — 12 core modules (every tier includes these): - Student Information: complete records from admission to leaving, 40+ admission fields, document uploads, sibling linking, annual promotion, NIN capture for secondary students, district and sub-county fields for government reporting. - Fees Collection: structure fees, assign to classes, collect, receipt, report. Instalment support, automatic fines after due date, fees carry-forward (unpaid balances roll to next term automatically), MoMo reference number field, thermal receipt printing. - Attendance: mark by class (present, absent, late, half-day), monthly reports, auto-SMS to parent on absence, staff attendance included. - Examinations: create, schedule, enter marks, generate report cards, print. UNEB PLE aggregate, UCE division grading, UACE principal/subsidiary points, Thematic assessment for P1–P3, rank lists, admit cards. - Academics Setup: classes, sections, subjects, teachers, timetable, pre-loaded Uganda class and subject lists, MoES gazetted term-date presets. - Front Office: admission enquiries log, visitor book, phone call log, postal dispatch/receive. - Notice Board & Communicate: notices to students, parents, or teachers; email and SMS by class or role via Africa's Talking; WhatsApp add-on available. - Homework: assign, submit, grade; daily assignment report. - Download Centre: syllabi, past papers, notes; past UNEB paper repository (PLE, UCE, UACE). - Certificates & ID Cards: student ID cards (QR code, photo, class), Transfer Certificates in Uganda leaving-letter format, bulk printing. - Calendar & To-do: school events, Uganda public holidays, 3-term calendar template. - Reports & Analytics: enrolment by class/gender/category, fees totals, attendance rates, exam rank reports, EMIS-format enrolment return, export to PDF/Excel. GROWTH — everything in Starter plus 11 additional modules: - Human Resource & Payroll: staff records, leave management, payroll with PAYE (URA tables), NSSF (5% employee + 10% employer), Local Service Tax, payslips with TIN and NSSF number fields, teacher rating. - Library: catalogue with ISBN, rack location, quantity tracking, membership, issue/return, overdue fines, government textbook tracking. - Transport: routes, vehicles, drivers; assign students per term; transport fees integrated with fees collection, billed per term. - Hostel / Boarding: hostel blocks, room types, room assignment per session, boarding fees per term, dormitory prefect field, parent portal room view. - Income & Expenses: non-fees income (grants, donations, canteen), expenses by head, pre-loaded Uganda heads (NSSF, PAYE remittance, URA tax, NWSC, UMEME), capitation grant tracking. - Inventory: asset and stock management, categories, stores, suppliers, issue/receive, low-stock alerts. - Lesson Plan: per subject per class, syllabus status, curriculum coverage dashboard, aligned to MoES Scheme of Work and Thematic Curriculum for P1–P3. - Behaviour Records: positive and negative incidents linked to a student, termly behaviour reports. - Alumni: automatic alumni profile on leaving, alumni events, filter by year. - Chat: internal messaging between staff and students. - Front CMS (School Website): built-in public website at no extra cost — custom pages, news, events, gallery, Google Maps embed, mobile money payment details. PRO — everything in Growth plus: - Multi-Campus Management: manage all schools from one account, switch between campuses from one login, per-campus data isolation, consolidated reports, role-based access per campus. ADD-ON MODULES (any tier can add them; priced separately): Parent & Student Mobile App; Online Examinations (with offline question caching); Mobile Money Direct Payment (MTN/Airtel API auto-reconciliation); WhatsApp Messaging (Meta Business API); QR Code Attendance; Live Classes (Google Meet/Zoom); Online Courses / E-Learning; Multi-Campus Management (standalone for Growth); Online Admission; EMIS / MoES Reporting; Two-Factor Authentication (2FA); SMS Credit Bundles. ================================================================================ PAGE: Uganda-First — https://academiapro.app/en/uganda-first ================================================================================ Academia Pro ships pre-configured for the Uganda school system, rather than being adapted from a generic overseas template. The Uganda-first features are: MTN MoMo and Airtel Money native integration; UNEB grading for PLE, UCE, and UACE; the three-term billing engine; PAYE/NSSF/LST payroll compliance; a Luganda portal option; EMIS/MoES government reporting; Global Student Identity across schools; boarding-school features; and an Android-first mobile app for low-spec phones and 2G/3G connections. While it is Uganda-first, it is also built to be configured for other school systems across East and Central Africa. ================================================================================ PAGE: Pricing — https://academiapro.app/en/pricing ================================================================================ Academia Pro is sold in three subscription tiers plus optional add-on modules. Pricing is in UGX, billed per term or per year on the school calendar — not monthly. Rates are not published on the website because schools vary in size; the team provides a quote scaled to enrolment and school type. Contact the team for current rates. - Starter: 12 core modules for small private nursery and primary schools moving off paper or Excel. Fees collected, attendance marked, report cards printed. - Growth: everything in Starter plus payroll, library, transport, boarding, income & expenses, inventory, lesson plans, and a built-in school website. For mid-size and boarding schools and any school running structured payroll. - Pro: everything in Growth plus multi-campus management with per-campus data isolation and consolidated reporting. For school groups, dioceses, and proprietors with multiple campuses. You can upgrade tiers mid-term; additional modules activate immediately and billing is adjusted from the upgrade date to the end of the current term. Add-ons are purchased independently of the base tier. There is no charge to import existing student data via CSV. ================================================================================ PAGE: FAQ — https://academiapro.app/en/ ================================================================================ Q: How does Academia Pro billing work — is it monthly or per term? A: It bills per academic term, not monthly. Uganda schools run on three terms per year and the billing matches that. You pay once per term for the modules your school uses — no monthly prorations and no paying during holidays. Q: Can I upgrade from Starter to Growth mid-term? A: Yes. You can upgrade at any point during the term; the additional modules activate immediately. The billing adjustment is calculated from the upgrade date to the end of the current term. Q: Is there a setup fee or onboarding cost? A: Contact the team for details. Setup includes initial configuration assistance — loading your class structure, fee types, and academic calendar. There is no charge to import existing student data via CSV. Q: Can I add just one add-on, like mobile money, without upgrading my whole tier? A: Yes. Add-ons are purchased independently of your base tier. A Starter-tier school can activate the Mobile Money Direct Payment add-on without upgrading to Growth. Each add-on is priced separately. Q: How many students can I have on the Starter tier? A: Contact the team for current tier limits. Academia Pro serves schools from small nurseries (50 students) to large secondary schools (2,000+). Pricing scales with enrolment. Q: Does Academia Pro support MTN Mobile Money and Airtel Money? A: Yes, both natively. The fees module records MTN MoMo and Airtel Money payments with reference number fields. With the Mobile Money Direct Payment add-on, parents pay directly from their phone via the MTN or Airtel API and the payment auto-reconciles to the student's fee record with no manual intervention. Q: Which UNEB grading systems are supported? A: All three. PLE (P7): 4-point grade per subject (1–4), aggregate 4–16 calculated automatically. UCE (S4): 9-point scale with Division I–IV summary. UACE (S6): principal subject grades (A–F) and subsidiary subjects with points for university entry. No configuration needed. Q: Is Uganda's national curriculum pre-configured or do I set it up myself? A: Pre-configured. The Thematic Curriculum (P1–P3, competency-based: Beginning/Developing/Achieved), Activity-Based Curriculum (P4–P7), Lower Secondary (S1–S4), and A-Level (S5–S6) are all mapped. Class names are pre-loaded. Q: Can I manage more than one school from the same account? A: Yes, with the Pro tier's multi-campus management — switch between campuses from one login, each with isolated data and consolidated reports. A Multi-Campus add-on is also available for Growth-tier schools expanding to a second campus. Q: Does it work for boarding schools? A: Yes. The Hostel/Boarding module (Growth tier) manages hostel blocks, room types, room assignment per session, and boarding fees integrated with fees collection and charged per term. Parents can see their child's room from the portal. Q: What languages does the system support? A: The administration interface is in English. Parents and students can switch their portal to Luganda. Kiswahili, Runyoro/Rutooro, Lusoga, and Ateso are on the roadmap. The website (not the platform interface) is also available in French. Q: Can parents see their child's fees and attendance from their phone? A: Yes — via the web portal (browser on any phone) or the Parent & Student Mobile App add-on, a native Android app with push notifications for attendance alerts and fee reminders. Q: Does it work without reliable internet? A: The main web application requires internet. For unstable connectivity, the Online Examinations add-on caches questions offline: students download while connected and complete the exam if the connection drops. Q: What happens to a student's academic history when they transfer to another Academia Pro school? A: This is the Global Student Identity feature. The student keeps their full academic history — attendance, exam results, fees history, behaviour records — linked to their profile, so the receiving school does not re-enter historical data. Q: Is my school's data private and isolated from other schools? A: Yes. Academia Pro is multi-tenant; each school account has completely isolated data. No other school can see your students, fees, staff, or results. Q: What if I need to generate an EMIS enrolment return for the government? A: The Reports & Analytics module includes an EMIS-format enrolment return for the Uganda Ministry of Education and Sports portal. The EMIS / MoES Reporting add-on provides additional government report formats for aided schools. Q: What devices does Academia Pro run on? A: The main system is browser-based and runs on any modern browser (Windows, Mac, Linux, Android, iOS). The Parent & Student Mobile App add-on provides a native Android app. The system is designed for low-bandwidth connections. Q: Can I import existing student data? A: Yes, via CSV/Excel with a template that maps to Academia Pro's student fields. Staff can also be imported in bulk. Q: What support do you offer after launch? A: Contact the team for details on support packages. All schools have access to documentation and a support contact; Pro-tier school groups have priority support options. ================================================================================ PAGE: Contact — https://academiapro.app/en/contact ================================================================================ Request a demo tailored to your school type and size; the team responds to all demo requests within one business day. - Email: info@chwezicore.com - Phone: +256 784 464 178 - WhatsApp: https://wa.me/256784464178 - Address: Sserumaga Road, Bukoto, Kampala, Uganda The demo request form collects: school name, your name, your role (School Owner / Head Teacher / Bursar / IT Manager / Other), phone number (WhatsApp preferred), email, number of students enrolled, subscription tier interest (Starter / Growth / Pro / Not sure), and an optional message. ================================================================================ FACTS — Quick reference ================================================================================ - Company: Chwezi Core Systems (https://chwezicore.com) - Product: Academia Pro (school management SaaS) - Founded: Recently launched - Headquarters: Sserumaga Road, Bukoto, Kampala, Uganda - Phone: +256 784 464 178 - Email: info@chwezicore.com - WhatsApp: https://wa.me/256784464178 - Founder / lead developer: Peter Bamuhigire (https://techguypeter.com) - Website: https://academiapro.app - Website languages: English, French, Kiswahili - Platform interface languages: English (admin), Luganda (parent/student portal); Kiswahili and others on roadmap - Countries served: Uganda (primary); Kenya, Tanzania, Rwanda, DRC (expansion) - Currency: UGX - Billing: Per academic term (three terms/year) or per year — not monthly - Pricing: Not published; quote scaled to enrolment and school type - Tiers: Starter, Growth, Pro, plus optional add-on modules - Payment rails: MTN Mobile Money, Airtel Money - Exams supported: PLE, UCE, UACE (UNEB) - Payroll compliance: PAYE (URA), NSSF (5% employee / 10% employer), LST - Government reporting: EMIS / MoES enrolment returns - Platform: Browser-based + Android-first app (Android 7.0+, 1GB RAM, data-lite mode for 2G/3G) ================================================================================ GLOSSARY (Uganda education and compliance terms) ================================================================================ UNEB: Uganda National Examinations Board — sets and grades Uganda's national examinations (PLE, UCE, UACE). PLE: Primary Leaving Examinations — sat in P7; graded as a 4-point score per subject with an aggregate from 4 (best) to 16. UCE: Uganda Certificate of Education — sat in S4 (O-Level); graded on a 9-point scale with Division I–IV summary. UACE: Uganda Advanced Certificate of Education — sat in S6 (A-Level); principal and subsidiary subjects graded with points for university entry. EMIS: Education Management Information System — the data system into which schools submit enrolment returns. MoES: Ministry of Education and Sports (Uganda) — the government department that EMIS enrolment returns are reported to. NSSF: National Social Security Fund — Uganda's mandatory pension contribution: 5% of gross salary from the employee and 10% from the employer. PAYE: Pay As You Earn — income tax deducted from employee salaries per the Uganda Revenue Authority (URA) tax bands. LST: Local Service Tax — a tax levied by district and city councils, deducted from employee earnings. MoMo: Mobile Money — phone-based payment service (MTN Mobile Money and Airtel Money) used by parents to pay school fees. URA: Uganda Revenue Authority — the national tax body whose PAYE bands the payroll module applies. Thematic Curriculum: Uganda's competency-based lower-primary (P1–P3) curriculum, assessed as Beginning / Developing / Achieved.